VOLUNTEER STAFF POSITION BOARD

Have you volunteered for MAGFest/MAGWest before? Do you have an understanding of how we run but want to do more? Check out what departments need to see if your skills or interests match!

When responding to a listing please include:

  • what you love about MAGWest
  • an overview of your interests for this particular position
  • where you've worked in MAGWest before (department and year)
  • a department head or manager who might recommend you (if applicable)**

The positions here are not representative of all needs at MAGWest. Please reach out to Staffing Operations at stops@magwest.org with questions about how to get involved with other departments or areas.

Finally, all applicants will be considered but acceptance is not guaranteed. Thank you for your interest!

Staff Operations

The Innkeeper organizes staff room requests to create room reservations for MAGFest volunteers. This role can be completed remotely and before the event.

Responsibilities:

  • Coordinate room assignments for staffers alongside the MAGFest director of staff services.
  • Review confidential staff requests including roommate requests, anti-requests, and additional accommodation requests to create accessible reservations.
  • Create room reservations based on departmental needs, staffer shifts, and staffer preferences.
  • On-call during event for emergencies pertinent to staff rooms is preferable.
    • This includes check-in issues, irreconcilable room-mates, no-shows, inaccurate reservation durations, and more.

Background: Experience working remotely is preferred. Innkeepers should be respectful of deadlines, detail-orientated, and respectful towards staffer accessibility.

Contact: stops@magwest.org

The Staff Operations Manager serves as an at-event point of contact for volunteers and staffers. They generally assist with staff registration, shift sign up, while also dispatching on-call volunteers to understaffed departments.

Responsibilities:

  • Package and deliver department office supplies during setup.
  • Print out department documents as needed.
  • Escalate pertinent issues to relevant department heads.
  • Assist walk-up volunteers with various administrative tasks:
    • Registration
    • Shift administration: sign up, removal, and marking attendance
    • Dispatch: location direction, providing contact info to relevant department managers
  • Dispatch on-call staffers to departments that need immediate assistance.

Background: Staff Operations Managers should be proactive, work well independently, and enjoy helping others.

Contact: stops@magwest.org

Logistics

Do you like planing out how to get stuff from point A to point B? Did you enjoy solving the traveling salesmen problem in your CS class? Do you feel passionate about making a good room layout? Then running the logistics department may be for you!

Responsibilities:

  • Communication with all departments in MAGWest
  • Renting trucks (with help of MAGFest's Lord of Logistics)
  • Planning to move gear from our storage unit into departments locations, and back
  • Budget planning for trucks, moving gear, gas etc. (We have templates/docs from previous years to help!)

Background:

  • Budgeting experience (calculate mileage, gas costs, truck rental)
  • Knowing how to move equipment safely (judging if a cart is over loaded or stuff isn't balanced)
  • Organizing a team to help move
  • Having planned your own move from one home to another
  • Excellent real-life Tetris skills

Contact: chairs@magwest.org

With directions, drive around SF Bay area helping to gather equipment. With help of other volunteers, help load and move gear from our storage unit to our venue.

Responsibilities:

  • Driving a ~17ft truck
  • Directing & loading in gear
  • Strapping down equipment where needed to ensure everything arrives safely
  • Moving gear with help of other MAGWest volunteers

Background: Comfortable with driving moving trucks, can direct people to move gear in a safe manner.

Contact: logistics@magwest.org

JAMSpace

Run the Jamspace with or without assistance for free jam sessions, guided jams and scheduled Jamspace concerts.

Responsibilities:

  • Opening and/or closing the Jamspace
  • Operating a soundboard for live musicians
  • Setting up and tearing down for Jamspace
  • Equipment layout changeovers between performancess

Background:

  • Experience setting up audio equipment (live or studio)
  • Experience running a basic soundboard
  • Experience working with live musicians

Contact: Gene @ yevgeny@magwest.org

Main Theater Operations

Mix the monitors and front-of-house audio for main stage acts.

Responsibilities:

  • Set monitor mix levels prior to each act starting
  • Keep a pleasant overall front-of-house mix during acts
  • Maintain an overall volume that is safe for the people and equipment present
  • Act quickly to reduce/eliminate feedback or other transient audio issues

Background:

  • Prior experience with live sound preferred.
  • Basic understanding of operating a soundboard required.

Contact: travis.snoozy@magwest.org

Organize, monitor, and direct sound operations for the main stage.

Responsibilities:

  • Ensure the stage crew receive necessary assistance with (re-)plugging sound inputs during changeovers
  • Ensure that monitor levels are (re-)set appropriately after changeovers
  • Direct the operation of the house sound during the main set of acts
  • Organize sound checks where possible to minimize downtime/maximize set time

Background:

  • Prior experience with live sound preferred.
  • Basic understanding of operating a soundboard required.
  • Understanding of audio paths/cabling required.

Contact: travis.snoozy@magwest.org

Ensure the safe and timely setting/striking of the main theater.

Responsibilities:

  • Oversee the safe and timely unpacking, setup and connection of the main stage structural and technical components (truss, lights, projector screen, runs from tech island to main stage, electrical distribution, etc.)
  • Oversee the safe and timely striking and packing of the main stage structural and technical components
  • Ensure that rented equipment is correctly tracked and turned over to the appropriate people (logistics or directly to the renting agency) after the strike is complete

Background:

  • Prior experience with truss de/construction required.
  • Prior experience with clamping (e.g., lights) to truss required.
  • Knowledge of wire routing and gaffing preferred.
  • Certificates/safety training for truss-related work preferred.

Contact: travis.snoozy@magwest.org

Keep the main stage acts happy and informed!

Responsibilities:

  • Be a point of contact to answer questions or concerns acts might have while on site
  • Generate/collate helpful information for acts (e.g., FAQ) and ensure such information is made available to all acts
  • Convey any unease, confusion, or dissatisfaction acts are expressing, with an eye towards resolution
  • Know where bands are (or how to contact them) in the event they need to be found promptly while on site

Background:

  • Prior experience in customer-facing industry (hospitality, customer support, etc.) preferred.
  • Strong written and verbal communication skills.
  • Good organizational and information recall skills.

Contact: travis.snoozy@magwest.org

Run lights during main stage shows.

Responsibilities:

  • Create lighting effects in real time which are synchronized to the musical content and which are appropriate for the genre/mood.
  • Ensure performers are visible to the audience and cameras (except for certain metal/rave shows where this is undesirable).
  • Attend training before the first shows regarding how to use the unconventional lighting control hardware / software.
  • Arrive early before each set and stay after until your replacement arrives.

Background:

  • A musical background would be helpful, but not required.

Contact: music@magwest.org

More opportunities are coming soon! Please check back again later.